Nexnote Guide — How to Record, Transcribe & Summarize Meetings

Step 01

Getting Started

Install from Google Play, tap Sign up, and use your work email. Nexnote works anonymously (2 hrs/mo) if you want to try it first — but beta registration unlocks full Pro.

Install from Google Play
Sign up with email or Google
Grant microphone permission on first record
Pick your preferred interface language

Beta bonus: every new account gets 20 hrs/mo free, speaker diarization, and every summary type — until we launch out of beta.

Step 02

Recording a Meeting

From the home screen, tap the big mic. Nexnote keeps recording if you leave the app, check a calendar, or lose Wi-Fi. Leave the language on Auto unless you're recording a language the app hasn't detected yet.

Tap the mic from any screen
Works in background across apps
Offline-safe — uploads when you reconnect
Tap the bottom-sheet to change language mid-recording

Long meetings? Nexnote is tested on 2-hour recordings without interruption. Audio quality is set in Settings › Audio.

Step 03

Transcription & AI Notes

When you stop recording, Nexnote uploads the audio to Scribe, transcribes it, and hands the transcript to Gemini for a structured summary. You'll see a Draft badge while the summary is generating — a typical 30-minute meeting takes under a minute.

Draft mode — preview and regenerate before confirming
Confirm Notes locks the summary to save compute
Switch between Brief / Standard / Detailed summaries
Summary language matches the meeting language

Step 04

Managing Meetings

Search, star, filter, and batch-edit meetings. Everything is local-first with cloud backup — you can work from multiple devices with the same account.

Search by title, content, or participants
Star important meetings for quick access
Filter by date range or sort by duration
Multi-select for bulk actions

Step 05

Action Items

Every commitment becomes a task with an owner, due date, and priority. The cross-meeting dashboard (Pro) shows what's outstanding across every call this week.

Automatically extracted from transcripts
Assignees, due dates, priorities
Cross-meeting dashboard in Pro
Mark complete, edit, or add manually

Step 06

Sharing & Export

Share a meeting with a link — no account required for recipients. Password-protect sensitive notes (Pro). Export to PDF, Markdown, or JSON for integration.